A Poster is a display illustrating a project or a theory. There is a scheduled opportunity for the presenter to discuss the material with interested participants.
Presenters are expected to be ready in front of their display during the lunch break (Don't worry, we will bring lunch to you! You are most welcomed to discuss your ideas and work with interested folk when enjoying our meal!).
• Make sure you have information about the presentation topic, name of the author(s) and affiliation on the poster.
• You can freely design how to use up the space of the notice board (display area size: 140 cm in height and 90 cm in width) assigned to you. For example, you can put up one big poster, or you can decide to put up a number of smaller ones instead.
• Using columns is a good idea. Then the presentation format can be presented in a number of columns, beginning at the left-hand side of the board.
• A brief introduction, clear explanation of the project/ teaching and learning strategy, and evaluation results (if available) should be clearly displayed on the poster.
• Focus on a few main points using clear and sufficient graphics.
• Consider using outlines or dot points for the poster presentation.
• Use a clear and large font size for easy viewing.
• If your project is funded by a university/ external grant (e.g. TDG, CDG), we suggest acknowledgement of the source of funding (if applicable) should be made on the poster.
2. The notice board arrangements
• Each presenter will be allocated a notice board. Please make sure your posters are posted on the correct board. Please check the board arrangement with the conference helpers at the location.
• Additional notice boards can be arranged. Please contact the EXPO team as soon as possible for special arrangements.
• The board will be pre-covered with background paper (light grey) and the posters can be posted on top using appropriate magic tapes, blue tack or staplers. A limited supply of these will be provided on the location.
• Conference helpers will be present on the location to provide assistance with putting up the posters if needed.
• Presenters are reminded not to remove the posters after the event is finished. The posters are to stay for extended poster exhibition for one more week. We will be responsible for collecting the posters after the whole exhibition period and then contact you and negotiate a way to return the poster to you.
• We would like to set up all posters on the venue one day before the date of the Expo: i.e. between 3:00 pm and 6:00 pm, 10 November 2011.
• You can help the process by following one of the following three methods:
- Bring your poster to 1/F, Lee Shau Kee Building (former Teaching Complex at Western Campus), from 3:00 pm to 6:00 pm, 10 November 2011. Helpers will be available on the venue at that time to assist putting up the posters.
- Submit (by hand) to the office of Centre for Learning Enhancement And Research (please contact Mr Shun-leung Lam in advance) any time from now to 9 November 2011. We will then arrange the setup of your poster on the 10th.
- Address: Rm 301, 3/F, Academic Building No. 1, Chung Chi Road (near Ho Sin-Hang Engineering Building)
- Contact person: Mr Shun-leung Lam
- Phone number: 3943 1084
- Submit (by hand) to the office of Information Technology Services Centre (please contact Ms. Sally Wong in advance) from now to 9 November 2011. We will then arrange the setup of your poster on the 10th.
- Address: 2/F, Pi Ch’iu Building, Central Campus
- Contact person: Ms Sally Wong
- Phone number: 3943 8871
4. Supplementary materials to be considered
• You can bring handouts, pamphlets or additional materials in order to assist participants to understand your innovative materials/studies. This is a good opportunity to disseminate your work and perhaps find collaborators.
• There will also be a number of computers with internet connections at the venue for presenters to demonstrate their materials if needed, though these may not be directly beside each poster. Wireless network is also available, and so presenters can bring along their own notebook computers (fully charged please as there might not be a power socket near your board). Additional resources can be negotiated.
• You are earnestly requested to attend to your poster and/or demonstration stations between 12:30 pm and 2:00 pm. The main purpose is to explain and demonstrate your teaching and learning project, development or project to any interested parties and answer queries. This is a good way to find new collaborators.
• If you are not available to attend the poster presentation/ demonstration on the day, you can assign your delegate(s)/ colleague(s) to facilitate the session for you. In this case, you are encouraged to inform the EXPO team about the arrangements as soon as possible. Make sure that she/he knows about the arrangements for putting up the posters and/or demonstration.
• You and/or your delegate are welcome to bring along additional helpers to support the facilitation. However, the maximum number of all the facilitators for each station should be limited to five.
7. Best poster and/or demonstration award
• An award will be given to the best poster whose poster presentation and/or demonstration that best addresses the innovative projects/strategies for teaching and learning. The results will be announced at the closing ceremony.
• Judgment of the posters and/or demonstration is made by all participants and presenters and a panel of fellow professors of the University. Posters will be reviewed and scored based on the following criteria.
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8. Important dates and times to remember
Now – 20 Oct 2011 |
Any request of special equipment and/or notice board arrangements should reach the EXPO organizing team. |
Now – 20 Oct 2011 |
Poster design draft can be sent to the EXPO if comments wanted |
Now – 9 Nov 2011 |
Sending posters to CLEAR or ITSC so that we set up for you |
3:00 pm to 6:00 pm, 10 Nov 2011 |
Actual setting up of posters on the venue |
12:30 to 2:00 pm, 11 Nov 2011 |
Facilitation on the day |
3:30 pm, 11 Nov 2011 |
Best poster award announcement |
EXPO team |
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EXPO contacts |
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1. Arrangement of the talk sessions
• All talk sessions are held on 2/F, Lee Shau Kee Building. Room number and time of your session could be found in the confirmation email of your application result. Please arrive at the room 5 minutes before the session.
• The following equipment will be provided in each classroom: a computer which is connectable to the internet, wireless network, projector and microphone.
• The time span of each talk session is 25 minutes. It is recommended that 20 minutes is allocated for the presentation, and 5 minutes for Q & A.
• The session chair will give you a signal for the time left by raising a sign (5 minutes and 1 minute to the end of the presentation part, and 1 minute to the end of the Q & A part).
2. Designing your presentation materials
• The presentation materials can be in any type (PowerPoint slides/ poster/ notes, etc) and in any commonly-used format (e.g. .ppt, .doc, .pdf, .jpg).
• Make sure you have information about the presentation topic, name of the author(s) and affiliation on the presentation materials.
• It is suggested to have the content more concise by focusing on a few main points using clear and sufficient graphics.
• Use a clear and large font size for easy viewing.
• If your project is funded by a university/ external grant (e.g. TDG, CDG), we suggest acknowledgement of the source of funding (if applicable) should be made on the presentation materials.
3. Supplementary materials to be considered
• You can bring handouts, pamphlets or additional materials in order to assist participants to understand your innovative materials/studies. This is a good opportunity to disseminate your work and perhaps find collaborators.
• If you are not available to attend your talk session on the day, you can assign your delegate(s)/ colleague(s) to facilitate the session for you. In this case, you are encouraged to inform the EXPO team about the arrangements as soon as possible.
5. Submission of backup of presentation materials to the Expo team
• We can set up your presentation files onto the desktop computer in the presentation rooms before the event and we also check the compatibility of your files with the presentation software on the location. Presenters need to submit the presentation material files (e.g. e.g. .ppt, .doc, .pdf, .jpg) electronically to the Expo team (through email to learn.lam@cuhk.edu.hk) on or before 9 November 2011. The size of the files is limited to 8MB. If your files are bigger than 8MB, we suggest you save them on a CD/DVD and send through internal mail to Mr Lam before 9 November 2011. The address is: Rm 302, 3/F, Academic Building No. 1.
• We also strongly encourage teachers to bring along a backup copy of their presentation files on a USB drive when they come to the presentation rooms on the Expo day.
EXPO team |
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EXPO contacts |
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