3
student’s probation has been lifted/ improvement is seen in the student’s GPA.
v.
For students who present very serious problems, the Associate/ Assistant Dean
concerned plays the role of a case manager responsible for coordinating all
appropriate efforts within the University in helping the student.
C.
Record Keeping
i.
Departments/ Programmes are required to keep the meeting dates of students (or
scheduled meeting dates if the students default appointment) with Level I
Advisors.
ii.
For marginal students who are put on the warning system (Term GPA between
1.5 and 2.0) and for students on academic probation or extended probation, the
Level II Advisor concerned is required to fill out a meeting report (a sample is
shown in Annex 9 for reference). A record has to be kept even if the student
defaults appointment.
iii.
Advisors can record the details of their meetings with students in the reports,
which must be kept strictly confidential.
iv.
If necessary, such meeting records may be used as background documents in
support of waiver cases to the Senate Academic Planning Committee (Senate
APC).
D.
CUSIS
i.
The existing CUSIS functionalities enable students to access the information of
their pre-assigned Level I Advisor, and the advisors can view the particulars of
their advisees with links to contact information, GPA, outstanding graduation
requirements, and course enrolment, etc.
ii.
A notification box is provided on CUSIS, which allows advisors to contact and
communicate with students via the platform.
E.
Faculty Committee on Academic Advising
i.
A Committee on Academic Advising is established in each Faculty, and chaired
by the Associate/ Assistant Dean concerned, who can be the Associate/ Assistant
Dean (Student Affairs) or Associate/ Assistant Dean (Education), as deemed
appropriate by individual Faculty. The membership of the Faculty Committee
may include all Level II Advisors and other existing advisors as assigned by
Departments/ Programmes for students with special needs, e.g. EAS,
non-JUPAS local, second year entry, mainland, international, etc.
